About ASEAN Single Window

Introduction

The ASEAN Single Window (ASW) connects and integrates the National Single Windows (NSW) of ASEAN Member States (AMS) to exchange electronic trade-related documents. The system enables a single submission of data, a single synchronous processing of information and a single decision-making for Customs release and clearance among AMS and participating countries.

ASW is the environment that provides the secure information technology (IT) architecture and legal framework that will allow trade, transport, and commercial data to be exchanged electronically among government agencies and private sectors. ASW aims to expedite the cargo clearance process, reduce cost and time of doing business, and enhance trade efficiency and competitiveness.

*Other Government Agencies




Scope and status of the ASW

The ratification of the Protocol on the Legal Framework to Implement the ASW (PLF) has enabled the live operation of the ASW among ASEAN Member States. In 2020, AMS exchanged more than 800,000 of the ATIGA e-Form D through ASW. This helps traders to reduce paperwork and trade transaction costs, and subsequently expedite the cargo clearance.

AMS are now working on the expansion of the ASW for the electronic exchange of other trade-related documents, including:

  • ASEAN Customs Declaration Document (ACDD): the exchange of this document has started since December 2020 among Cambodia, Myanmar and Singapore, while remaining AMS will join the live operation by the end of 2021; and
  • Electronic Phytosanitary (e-Phyto) Certificate: AMS are working on aligning the data structure of electronic Phytosanitary (e-Phyto) Certificate with the International Plant Protection Convention (IPPC) e-Phyto Guideline before planning for the end-to-end test exchange among ready AMS by 2021.

To expand the scope of the ASW, the ASEAN Single Window Steering Committee (ASWSC) has developed the roadmap for the exchange of e-document with ASEAN Dialogue Partners (DPs) to identify the mandatory steps including a) feasibility study; b) legal framework establishment; and c) system implementation to enable the exchange of e-documents across the region. Currently, discussions are underway with Japan and the Republic of Korea on the possibility of exchanging the electronic Certificate of Origin, while other DPs express their interests to be engaged in the system integration.




The ASW Outreach Programmes

Public outreach activities were conducted through a numbers of events organised by the ASEAN Secretariat in collaboration with the USAID project, namely i) the ASEAN Connectivity through Trade and Investment project (US-ACTI); and ii) ASEAN-USAID IGNITE, such as:

The ASW Symposiums:

  1. The 1st Symposium on the ASEAN Single Window and National Single Windows, was held in September 2012, Jakarta, Indonesia;
  2. The 2nd Symposium on the ASEAN Single Window and National Single Windows, was held in November 2015, Singapore, which aimed to provide opportunities for AMS officials and private sectors in discussing the development and raise awareness about the implementation of ASW;
  3. The 3rd ASW Symposium: Current Impact and Future Opportunities, was held in June 2018, Singapore, which aimed to facilitate broad discussion with private sector regarding the recent development and future plan for the ASW; and
  4. The 4th ASW Symposium: The Way Forward was held in June 2019, in Bangkok, Thailand, which aimed to strengthen engagement with the private sector on promotion of the ASW and possible expansion to other trade-related documents, moving beyond the existing exchange of the ATIGA e-Form D.

Other events:

  1. Regional Workshop on ASW Gateway Software Training, in 16-17 March 2016, Singapore, the purpose of this workshop was to ensure that the trainees could utilize the key administrative, monitoring and troubleshooting functions required to competently operate the ASW Gateway Software;
  2. Electronic Sanitary and Phytosanitary (e- SPS) Data Harmonization Workshop, in 23-24 November 2016, Bangkok, Thailand, which aimed to provide a better understanding to the Member States on the technical requirements in developing and facilitating the exchange of the e-SPS certificates in the ASW;
  3. The workshop on Risk Management and Pre-Arrival Customs Clearance, in May 2018, Yangon, Myanmar, which aimed to discuss on possible use of ASW platform to introduce risk management techniques to support pre-arrival Customs clearance in the region by using Single Window data; and
  4. ASEAN and USAID Workshop on Exchanging Fisheries Catch Documentation and Traceability Information through the ASW: Benefits and Costs, in June 2019, in Bangkok, Thailand; and
  5. The virtual workshop on ASEAN Single Window and e-Phyto Certificate, in 18-19 January 2021, which aimed to align the data structure of ASEAN e-Phyto certificate with the latest version of the International Plant Protection Convention (IPPC) e-Phyto Guideline.


The ASW symposium is an annual outreach programme for the private sectors and ASEAN Dialogue Partners. For further information, the ASW brochure is available through this link.

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